Welcome to the Mint My Piece NFT Platform, owned and operated by Mint My Piece Ltd. (“Mint My Piece”, “MMP” “we”, “us” or “our”).
We respect your privacy and we are committed to protecting your personal data. This Global Privacy Notice (also referred to as the “Privacy Notice“) will inform you as to how Mint My Piece collects, uses, discloses and otherwise processes your personal data when accessing or using the Mint My Piece NFT Platform (as defined in the Mint My Piece User Agreement),and any other services or applications owned and operated by Mint My Piece, regardless of format or medium, including when you participate in our promotions or surveys, or interact with us by any means (together the “Services”).
This Global Privacy Notice also tells you about your privacy rights. Please also use the Glossary to understand the meaning of some of the terms used in the text below.
The Services are not intended for individuals below the age of 18 years and we do not intend to collect data relating to minors.
It is important that you read this Privacy Notice, together with any other privacy policies or fair processing notices that we may provide on specific occasions when we are collecting or processing personal data about you, so that you are fully aware of how and why we are using your data. This Privacy Notice supplements other policies and privacy notices and is not intended to override them.
Here are the topics covered in this Privacy Notice (you can click on any of them to be redirected to the relevant section of this Privacy Notice):
- Important information
- The personal data we collect about you
- How is your personal data collected?
- Why and how we process your personal data
- Disclosures of your personal data
- International transfers
- Data security
- Personal data retention
- Your legal rights
- Legal Rights Explained
1. Important information
Data Protection Officer, Complaints and Contact details
We have appointed a Data Protection Officer (“DPO“) who is responsible for overseeing questions in relation to this Global Privacy Notice. If you have any questions or complaints about this notice, our privacy practices or if you have a request to exercise your rights, please contact our DPO by email at email@example.com or by mail at the address below:
Attention: Data Protection Officer
Canadian Venture Building
82 Richmond Street, Toronto (Ontario) M5C 1P1
You have the right to make a complaint about the way we process your personal data to a supervisory authority.
We would, however, appreciate the chance to deal with your concerns before you approach a data protection regulatory authority, so please feel free to contact us in the first instance at Info@mintmypiece.com
Changes to the Privacy Notice and your duty to inform us of changes
We keep our Privacy Notice under regular review in order to align our practices with global regulatory standards. We may also change this Privacy Notice to reflect changes in our Services or in our processing activities. This version was last updated on the date above written. If we change our Privacy Notice and you have already created an account with us, we will let you know by email or via a notification.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
The Services may include links to third-party websites, plug-ins and applications (“Third Party Sites“). Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these Third-Party Sites and are not responsible for their privacy statements. When you leave our Site, we encourage you to read the privacy notice of every Third Party Site you visit or use.
2. The personal data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified, whether directly or indirectly. It does not include data where the identity of the user has been irreversibly and permanently removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped in categories as follows:
|Category of Personal Data||Specific Pieces of Personal Data|
|Marketing and CommunicationData|
As explained above under Identity Data, we may also collect a visual image of your face which we will use to check your identity for onboarding purposes. This data falls within the scope of special categories of data (see Special Categories of Data below). When we ask to collect a visual image of your face you will be asked for your specific consent . You can refuse to provide this, but it means that we will be unable to register you and provide you with the Services.
Special categories of personal data are data revealing your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, genetic and biometric data. We will only use special categories of personal data for a specific purpose and if we are able to satisfy both the Lawful Basis requirements, as well as at least one of the following additional conditions:
- You have given explicit consent;
- Processing relates to personal data which are manifestly made public by the data subject;
- Processing is necessary for the establishment, exercise or defence of legal claims, or
- Processing is necessary for reasons of substantial public interest based on EU or EU Member State Law.
We are subject to Canadian Anti-Money Laundering Directives and the relevant Member States’ law implementing them which require us to process for instance information from your ID documents including a photographic picture of you, and also retain some of your personal data such as transactional data for a specific number of years. See below, in the table which describes the purposes for which we will use your personal data. 
If you refuse to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you refuse to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you Services, or to determine the data protection laws that we must abide with when providing you the Services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.
3. How is your personal data collected?
We use different methods to collect data from and about you including through:
Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms, providing a visual image of yourself via the Service, by email or otherwise. This includes personal data you provide when you:
- apply for our products or services;
- create an account;
- subscribe to our services or publications;
- make use of any of our Services;
- request marketing to be sent to you;
- enter a competition, promotion or survey; or
- give us feedback or contact us.
Third parties or publicly available sources. We also obtain information about you from third parties (such as prevention agencies) who may check your personal data against any information listed on other databases.
4. Why and how we process your personal data
We will only process your personal data when the law allows and/or requires us to. Most commonly, we will use your personal data in the following circumstances:
- To the extent necessary, for the provision of the Services.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal obligation.
Generally, when Canada privacy law applies, we rely on consent, whether implied or explicit, as a legal basis for processing your personal data. We will also get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us. See below for further details on marketing.
We have set out below, in a table format, a description of all the ways we plan to use your personal data, our purposes for doing so, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are processing your data. Please contact us if you need details about the specific legal ground, we are relying on to process your personal data where more than one ground has been set out in the table below.
|Purpose/Activity||Categories of personal data|
Lawful basis for processing including basis of legitimate interest
|To register you as a new customer|
To process and deliver our Services and features to you including:
To manage our relationship with you which will include:
To manage risk and crime prevention including:
|To enable you to partake in prize draws, giveaways, competitions or complete a survey|
|To administer and protect our business and our Services including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data|
|To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you||Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)|
|To use data analytics to improve our website, products/services, marketing, customer relationships and experiences||Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to form our marketing strategy)|
|To make suggestions and recommendations to you about goods or services that may be of interest to you||Necessary for our legitimate interests (to develop our products/services and grow our business)|
Relevant for individuals related to partnering companies
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
Promotional offers from us
We may use your Identity, Contact, and Profile data to offer promotions, discounts or other marketing material that may be relevant to you, subject to compliance with applicable law.
You will receive marketing communications from us if you gave us your specific consent, have requested information from us, or purchased from us, and you have not opted out or withdrawn consent from receiving that marketing.
We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience, or other transactions.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless otherwise required under applicable law, or if we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will obtain additional consent from you, or notify you and explain the legal basis which allows us to do so, depending of applicable privacy law.
5. Disclosures of your personal data
We may share your personal data with our third party service providers, agents, subcontractors and other associated organizations, our group companies and Affiliates to the extent necessary to complete tasks and provide the Services to you on our behalf. When using third-party service providers, they are required under written agreements, to respect the security of your personal data and to treat it in accordance with applicable privacy la w. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We may disclose your personal data to the following entities:
- identity verification agencies to undertake required verification checks;
- fraud prevention agencies to help fight against financial crime including fraud, money-laundering and terrorist financing;
- organizations which assist us with customer service facilities, or data storage services;
- anyone to whom we lawfully transfer or may transfer our rights and duties under the relevant Terms & Conditions governing the use of any of the Services;
- any third party as a result of any restructure, sale or acquisition of our group or any Affiliates, provided that any recipient uses your information for the same purposes as it was originally supplied to us and/or used by us; and
- regulatory and law enforcement authorities, whether they are outside or inside of Canada, where the law allows or requires us to do so.
6. International transfers
Although we usually store your personal data in [●] , in the context of the Services, your personal data will be international travellers! Our external third parties may be based outside of Canada, so their processing of your personal data may involve a transfer of data outside of your country of residence. Some countries may not offer the same level of protection offered in your country for personal data. Prior to sharing your personal data with a service provider, we validate that the laws in place are adequate or we implement reasonable safeguards, in accordance with our legal obligations.
To the extent required under applicable privacy law, such as the GDPR (as applicable):
Where we use certain service providers that have not been deemed to provide an adequate level of protection for personal data by the European Commission, we use specific contracts with Standard Contractual Clauses (SCCs) approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.
Where we use providers based in the US, we may transfer personal data to them through the Standard Contractual Clauses for transferring personal data to non-EU countries (implementing act).
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the Canada.
7. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to come into contact with your personal data. They will only process your personal data on our instructions, and they are subject to a strict duty of confidentiality.
To determine the appropriate security measures for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data.
Depending on the nature of the risks presented by the proposed processing of your personal data, we will have in place the following appropriate security measures:
- organisational measures (including but not limited to staff training and policy development);
- physical measures;
- technical measures (including but not limited to physical protection of data, pseudonymisation and encryption); and
- securing ongoing availability, integrity and accessibility (including but not limited to ensuring appropriate back-ups of personal data are held).
- Request access to your personal data.
However, it is important to understand that we cannot guarantee the security of personal data on the Internet and that you must also take precautions, such as not sharing your credentials with anyone. No method of information transmission or information storage is 100% secure or error-free, so we unfortunately cannot guarantee absolute security. If you have reason to believe that your interaction with us is no longer secure, please contact us immediately using the contact information provided at the beginning of this Privacy Notice.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any relevant regulator of a breach where we are legally required to do so.
8. Personal data retention
How long will you use my personal data for?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
By law, we have to keep basic information about our customers for at least 5 years.
For the purpose of defending our legitimate interests against possible legal claims, please note that correspondence (e.g. email addresses and content, chats with the customer service team, call recordings etc.) will be kept up to 10 years, depending on the limitation period (a limitation period is a time period during which a claim can be made) applicable in your country, after the end of the relationship between us as a company and you as a customer.
9. Your legal rights
Under certain circumstances, you have rights under the data protection laws in relation to your personal data. However, these rights may change depending on where you are located in the world. These rights generally include the right to access and correct your personal data, as well as the right to withdraw your consent to the processing of your personal data.
Under the GDPR (if applicable to you), you have additional rights, such as the right to object to the processing of your personal data, the right to data portability, the right to erasure and the right to restrict the processing of your personal data.
Those rights are listed below and are explained in Section 12 of this Privacy Notice:
- Request correction of your personal data.
- Request erasure of your personal data.
- Object to the processing of your personal data.
- Request restriction of processing your personal data.
- Request transfer of your personal data.
- Right to withdraw consent.
If you wish to exercise any of the rights set out above, please contact us at Info@mintmypiece.com
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
Please note that the law obliges us to use all reasonable measures to verify your identity when you request access to your personal data including a copy of your personal data. We will apply all reasonable measures to verify your identity when you request the erasure of your personal data as a malicious request for erasure may put at risk your interests.. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within 30 days. Occasionally, it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. It’s possible that we cannot comply with your request, for instance, if it’s not applicable under the law. If we can’t process your request, we will provide you with explanations.
“Legitimate interest” means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
“Performance of a contract” means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
“Comply with a legal obligation” means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.
11. Legal Rights Explained
Depending on where you are located and applicable privacy law, you may have the right to:
- Request access to your personal data (commonly known as a “Data Subject Access Request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to the processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
- If you want us to establish the data’s accuracy.
- Where our use of the data is unlawful, but you do not want us to erase it.
- Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
- You have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen (where technically feasible), your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.